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Help Centre » Tools » 2. Plan Your Response » Answer Planner – Using Only the Client Documents

Answer Planner – Using Only the Client Documents

What does it do?

  • Turns a completed answer plan into a fully written first draft ready for Pink Team review
  • Expands structured bullets into fluent, confident bid-ready prose that evidences delivery, value, and control
  • Embeds guided placeholders (e.g. ‹MISSING EVIDENCE›, ‹NEEDS INPUT›) only where SME input or proof is genuinely missing
  • Writes in a future active voice, blending win themes naturally and showing clear evaluator focus throughout

When would I use it?

  • In the Answer Planning stage — once the logic, structure, and key messages are agreed
  • When you need a complete, reviewable draft to test tone, flow, and evidence before Red Team refinement
  • For multi-author bids, where a unified writing style and structure are needed across sections
  • When the goal is to show evaluators a response that already reads as near-final, not a rough outline

How to use it

  • Provide the final question, answer plan, and any supporting documents or evidence
  • The tool will:
    • Map the plan directly to the question and scoring criteria
    • Expand bullets into coherent paragraphs using the BASE logic (Benefit, Affinity, Solution, Evidence)
    • Write in the future active tense, varying sentence openings and phrasing to avoid repetitive “We will…” constructions
    • Integrate win themes naturally as proof points rather than slogans
    • Embed guided placeholders where data or SME input is missing, giving clear instructions and source hints
    • Keep paragraphs concise (under 120 words) and balanced across sections
    • Cite sources in square brackets (e.g. [sourceName]) for traceability
  • Outputs a Pink Team-ready draft with a confident opening, evidence-based body, and assured close

Top Tips for best results

  • Keep the answer plan’s numbering intact — it’s vital for alignment and review comments
  • Review guided placeholders early and brief SMEs on what’s needed to close gaps
  • Vary sentence openings and rhythm — use result-first, action-first, and purpose-first phrasing for flow
  • Check that every section clearly links to a client benefit, risk control, or measurable outcome
  • Treat this draft as 70–80% complete content-wise but 100% structured and evaluable — ready for collaborative refinement, not rewriting