Evidence Finder

What does this tool help produce?

The Evidence Finder extracts relevant project examples from your company’s past submission and case study documents, provides structured evidence including project details, roles, actions, metrics, outcomes, and lessons learned. The tool then integrates this evidence into your existing response text, highlighting new additions, and identifies any evidence gaps that still need addressing.

When would I use this tool?

Use the Evidence Finder tool when you need to:

• Strengthen draft tender responses with concrete project examples and proof points
• Find specific project evidence to support particular claims or capabilities
• Validate that your response assertions are backed by real project experience
• Add quantifiable metrics and outcomes to enhance credibility
• Identify which claims in your response lack supporting evidence
• Integrate project examples seamlessly into existing response text
• Ensure all evidence is properly cited and sourced

This tool is essential during the response writing phase when you need to transform generic capability statements into evidence-backed, compelling narratives.

How to use the tool

1. Select your collections that will most likely provide evidence – Provide project documentation, case studies, previous submissions, and reference materials containing your project examples
2. Upload your draft response – Upload the existing response text that needs evidence support (optional if searching for specific topics)
3. Specify the tender question – Include the question text and assessment criteria to understand evaluation priorities

The tool will analyse your documents, extract relevant project evidence, integrate it into your response, and highlight any gaps requiring additional evidence.

Tips for best results

• Provide comprehensive source material: Include project reports, case studies, client testimonials, and previous successful submissions to maximise available evidence
• Upload substantial draft content: The more developed your initial response, the more precisely the tool can identify claims that need substantiation
• Be specific about evidence needs: If searching for particular types of evidence (cost savings, delivery timeframes, innovation examples), specify this clearly
• Review highlighted integrations carefully: Always verify the accuracy of integrated evidence and ensure it genuinely supports the claims being made
• Use structured project documentation: Well-organised source documents with clear project details, metrics, and outcomes yield better evidence extraction
• Address evidence gaps proactively: Use the gaps identification to seek additional evidence or adjust claims in your response
• Maintain consistent language: Ensure the integrated evidence matches your company’s tone and language style requirements
• Cross-reference with assessment criteria: Focus on evidence that directly addresses the tender’s evaluation priorities and scoring criteria