Answer Planner – Using Your Knowledge Collections

What does this tool do?

• Builds a clear, numbered answer plan from scratch when no past bid material or examples exist
• Creates headings, subheadings, and directive bullets that tell SMEs what to cover and how to structure their thinking
• Combines instructions and guiding questions to shape strong, evaluator-focused content even without collateral
• Uses a consistent numbering hierarchy for clarity and later drafting:
  • 2.1 Introduction
  • 2.2, 2.3… Main sections (map to parts a, b, c…)
  • 2.2.1, 2.2.2… Subsections where needed
  • 2.N Conclusion (continues sequence naturally)

When would I use this tool?

• When responding to a completely new service, solution, or framework
• When there’s no usable bid library or previous responses
• To brief subject matter experts clearly on what’s needed before drafting begins
• To establish the right logic, flow, and tone before collecting supporting evidence

How to use the tool

• Paste the full tender question and any evaluation criteria
• The tool will:
  • Quote and summarise the question in plain English
  • Build a numbered structure that mirrors the question
  • Under each heading, output concise directional bullets and guiding questions that:
    • Tell the SME what to explain, prove, or commit to
    • Ask prompting questions such as “What evidence could demonstrate this?” or “What risks might the client worry about?”
    • Suggest how to link actions to benefits, assurance, or value for the client
    • Flag where data, examples, or commitments will need to be sourced later (e.g. ‹ADD DETAIL› or ‹MISSING EVIDENCE›)
    • End each subsection with one short Suggested visual idea where useful
• Finishes with a priority checklist and a short cross-reference table (Related Section / SME Input Needed)

Top Tips for Best Results 

• Use it as a live framework in SME sessions — they can answer directly into each section
• Keep bullets action-led and forward-looking, starting with strong verbs
• Encourage SMEs to replace placeholders with facts, not paragraphs
• Treat it as the scaffold for your Pink Team draft — structure first, narrative later
• Keep the numbering intact so reviewers and writers can track progress easily