Answer Planner – Using Your Knowledge Collections

What does it do?

Turns a tender question into a detailed answer plan with bid-ready headings, directive bullets and tells the writer exactly what to cover and what evidence to request from subject matter experts (SME’s). It follows the question order and scoring criteria, combines your win themes, and generates a checklist, cross reference table and a short action plan. This answer planner also takes from previous submissions, case studies and other documents.

When would I use it?

In the Answer Planning stage — Use it once you have the question and scoring criteria, before anyone starts drafting, to create a complete structure and a clear SME evidence request list.

How to use it

1. f you have a project selected, then the documents will be automatically selected, and you may select a pre-loaded question from the dropdown menu. If you do not have an available project, then input the question and assessment criteria in the corresponding text box.
2. The tool will produce:

• • A clear description of what a high scoring answer needs to achieve
  • A numbered section plan that mirrors the order of the question and any parts a b c
  • An opening section and a closing section written as short paragraphs when enough insight exists
  • A Pink Team-ready draft with a confident opening, evidence-based body, and assured close
  • Built in prompts for SMEs to add metrics, examples or case studies
  • A short checklist of priorities and common pitfalls tied to the criteria language
  • A two-column cross reference table showing where consistency is needed across the bid

Top tips for best results

• Keep the answer plan’s numbering intact — it’s vital for alignment and review comments
• Review guided placeholders early and brief SMEs on what’s needed to close gaps
• Vary sentence openings and rhythm — use result-first, action-first, and purpose-first phrasing for flow
• Check that every section clearly links to a client benefit, risk control, or measurable outcome
• Treat this draft as 70–80% complete content-wise but 100% structured and evaluable — ready for collaborative refinement, not rewriting